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THE ULTIMATE GUIDE to Adding & Editing a WordPress User

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Core Roles

Adding a New WordPress user is pretty straightforward. Though, when you look a little deeper, there are a lot of paths. Are you a Super Admin, admin or subscriber? Are you adding users to a regular WordPress install or a WordPress Multisite? What happens if you forget your password? What happens if you can’t access the email your password reset goes to? What emails do they get? Do I have to set a new user’s password? How do you add a user anyway? Below, I’m walking you through it all. Let ‘s get started.

  • Adding a New WordPress User to a Regular Install
  • Adding New WordPress Users to a Multisite
  • What the New WordPress User Needs to Do
  • How to Change Your Password and Make it Strong
  • Editing a WordPress User
  • How to Generate a New Password for a WordPress User
  • How to Reset a WordPress User Password
  • How to delete a WordPress User
  • Deleting a WordPress User Completely From a WordPress Multisite

Adding a New WordPress User to a Regular Install

  1. To start with, login to your site’s backend dashboard. You can access this by going to
  2. Look at the left main menu and click on Users.
    Wordpress user dashboard
  3. At the top, click the option Add New.
    Add new WordPress User
  4. Fill in the typical information.
    Edit WordPress user
  5. If you skip Show password, it will automatically generate a password for the user and send it to the user. (Assuming you didn’t uncheck Send the new user an email about their account.
    1. You may decide that you want to generate a password for the user. Click Show password and enter the desired password. If you input a weak password, WordPress will prompt you if you’d “really” like to use that password. You must check the use weak password checkbox to confirm.
      Strong WordPress user password
    2. If you uncheck the Send the new user an email about their account check box, the user WILL NOT receive an email about their account being created, nor the password WordPress generated for them. You will need to notify them manually of the account creation.
  6. After clicking Add New User, the next screen will show a prompt confirming the account creation.
    Wordpress user creation confirmation


Adding New a WordPress User to a Multisite

Things get a little weird or unclear when you’re on a multisite. Why? Because you may have already created the user on a subsite and WordPress gives you the option to look them up by default. Also, when a user is created in any site on a WordPress Multisite, it creates the user not only on the location you specified AND at a network level. When you delete the user from the subsite, the user is not eliminated from the network. A Super Admin must delete at a network level.

Let’s talk that later. Here’s how to add a user directly to a multisite.

  1. Follow steps 1-3 from Adding New WordPress Users to a Regular Install.
  2. Then you’ll be presented with this screen:
    Network wordpress user creation
    You have two options here.

    1. Add Existing User. If the user already exists, type in their username. WordPress with do an AJAX search (on page search) and pop up with the user’s username, first and last. Select the user and click Add Existing User. Easy peasy.
    2. Add New User. At first, this looks great, but you may notice, we lack a couple of fields. Type out the username you want the associated email for the user you’re adding. Choose the role you’d like them to have and click Add New User.
      Add existing network wordpress user
  3. After this, you’ll get a confirmation the user was created and sent an email to confirm their account. The email can take anywhere from instant to 5 minutes to arrive.
    Multisite WordPress user confirmation

What the New WordPress User Needs to Do

Once you’ve created the user, by default, they’ll receive an email asking them to confirm their membership by clicking an activation link.

  1. Have your new user check their email promptly after the user has been created (activation email will expire after a couple of days). The subject will look something like this:
  2. When they open the email, they’ll see an activation link:

  3. Once they click the link, they’ll be direct to this page
  4. They’ll need to recheck their email for their new password.

    The admin will receive this email.
  5. When they click the link, they’ll be directed to the default WordPress login page. I personally setup redirect, so users see the Login page I’ve created.

  6. Once they log in, they’ll be greeted with the default WordPress account page or if WooCommerce, the My Account page.
  7. Congratulations, your new user is now logged in!

How to Change Your Password and Make it Strong

Once logged in, changing your password is pretty straightforward.

  1. From the My Account page, click on edit your password and account details.

  2. Then enter your information, old password, and a new password. MAKE SURE the password is a strong one, or it won’t let you through.

    Examples of suitable passwords could be a phrase like “I_love_puppies_45!”

    1. ThiThe above example is a phrase
    2. Easy to remember
    3. Has special characters
    4. Numbers
    5. Caps
    6. Lowercase
    7. And more than 12 characters
  3. You’ll see this confirmation after changing your password.

Editing a WordPress User

  1. To edit a WordPress user. Login to the backend of WordPress and click on Users on the left-hand side of the screen
  2. You’ll see all of the users you have on your website. Search for the user you want (username, email, first or last name)

  3. Edit away. You do things like edit or add

    1. First name
    2. Last name
    3. Email
    4. Change password
    5. Billing information
    6. Shipping information
    7. Affiliate information if you have AffiliateWP plugin
    8. User Role (Administrator, Editor, Subscriber, etc.)
    9. Edit the about user section (shown in the user’s author section)

How to Generate a New Password for a WordPress User

  1. After following the instructions in Editing a WordPress User. Click on Generate Password.
  2. WordPress will automatically generate you a robust random password to use. Whenever you can, just use this. It keeps your site more secure and prevents you from having to come up with reliable passwords. Copy the password and click Save. At the bottom of the screen.
  3. If you want to create your own password, merely replace the password WordPress auto-generated and add your own. Make sure it’s sturdy as instructed in How to Change Your Password and Make it Strong. Click Update User. Note, if you create a weak password, WordPress will ask you if you want to create a measly password.

  4. You’ll see this confirmation screen once updated:

How to Log a WordPress User Out Everywhere

Follow the instructions in Editing a WordPress User. After that,

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  1. Scroll to the section
  2. Click Log Out Everywhere. It will take about 10 seconds and show this confirmation afterward:
  3. The logout is immediate. When testuser refreshes their page, they will be required to login.

How to Reset a WordPress User Password

If you forget your password, it’s effortless to reset it.

  1. Go to the login page like you would log in.
  2. Click on Lost your password at the bottom of the login form.

  3. WordPress will prompt you to enter the email address associated with your account.

  4. Once you hit Reset password, you see this screen:
  5. Check your email for an email with the subject line: Password Reset

    Click the link Click here to reset your password.
  6. The link will take you back to the website where you can enter a new password.

  7. WordPress will then prompt you to log in with the new password.
  8. After that, you’ll be directed to your Account. Now you’re logged in with your new password.

How to delete a WordPress User

Go to your WordPress users on the back end.

  1. Search for the user you want to delete.
  2. Hover over the WordPress user’s name. You’ll see three quick edit options
  3. Click Remove. You’ll see this prompt show on the screen.  It’s a big deal. Click OK if you’re sure you want to delete the user.
  4. After clicking it, If you’re on a WordPress Multisite, WordPress gives you one more chance to duck out before making it permanent. Click Confirm Removal to delete the WordPress user from the site.

Deleting a WordPress User Completely From a WordPress Multisite

So you may think that eliminating a WordPress user from a site obliterates them. For a multisite, you’d be wrong. A common mistake. When you create a user, it’s built on a network level and site level. When you delete a user from a site, it’s only being erased on a site level. You have to remove the WordPress user on a network level to destroy them. Note, you must be a Super Admin to do this.

  1. Log in to your WordPress backend.
  2. Hover over My Sites and click Network Admin
  3. Then go to the Users section on the left-hand side of the screen.
  4. Search for the WordPress user you’d like to delete.

  5. Hover over their name, and you’ll see an option to Remove. Click it. 

  6. WordPress will give you one chance to go back. If you’re sure, click Confirm Deletion to irreversibly destroy the user.
  7. You’ll see this confirmation screen afterward:
    Adding Users to WordPress

In Conclusion

After reading this guide, you should be able to handle your users like a pro. If you lose your password and forget the email (or can’t access the email you used) for a WordPress user, you can reset your password through phpMyAdmin from your Cpanel – using MD5 on a new password. If you’d like to learn more about this method, please let me know, and I’ll write an article on it. What weird password resets have you gotten yourself in to in the past. Let me know in the comments!


William Mosley, III | Owner | 828.201.2702 | 6 - 8AM Micro Business? | will@startrighttoday.com | 60 N Market St C200, Asheville, NC 28803

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